MYLead wouldn’t be MYLead without the year-round time commitment these volunteers make in planning conferences!
The Planning Team brings the heat when it comes to masterminding all of the details that go into planning our core program offerings. They do it all from recruiting and managing other volunteers, to finalizing program schedules and booking speakers, and managing all of the logistical details that it takes to pull it off. Multiple teams come together to form the greater Conference Planning Team. Keep scrolling to see what each team focuses on throughout the year.
The Planning Team consists of year-round, conference-based roles in organizing and planning MYLead conference events. Each role shall commit to 3-year terms, unless otherwise stated in application acceptance. The first 1-2 years will serve as a contributing member of the team, and promoted in the second and/or third year to Team Lead. Team Lead is the ultimate person responsible for each team’s progress. Must commit to a 3-year term, attending monthly meetings, and to ~100 hours of service work per year.
Applications are currently OPEN for the 2027 season for Corporate Board, Planning Team, and Community Board! Click here to fill out the application. Please submit before August 22nd.
Applications for conference volunteer teams will be released this fall.
Conference Alumni (CA) Leads
Throughout the year, CA Leads are responsible for recruiting, building relationships with, and monitoring requirements for all CAs that will be onsite during conference weekend. The CA team is our largest volunteer team, so keeping up with communication, answering questions, and providing direction is essential.
Leading up to the conferences, CA Leads setup mentoring, CA/GF pairings, as well as select leaders for all CA-led activities at conferences. Preparing for CA training is key and ensuring the Homegroup Facilitation Guide is up-to-date and available before conference weekend is a must.
Once on site, this team hosts CA meetings, provides direction, offers advice, facilitates discussion, and troubleshoots throughout the weekend.
In order to be a CA Lead, you must:
- Have CA experience during at least one MYLead conference, multiple years of experience preferred.
- Commit to a 3-year term, learning the role and moving into teaching the new team leads.
- Commit to directing at least one conference each year of your term.
- Commit to attending regular virtual planning meetings as well as in-person retreats and trainings as part of the 100 hours of service required for each year of your term.
- Successfully pass a criminal background check, if you are over the age of 18.
- Preference will be given to those under 21 at the time of conferences.
Logistics Team
Throughout the year, the Logistics Team is responsible for working through all of the logistical details to prepare for the conference. They recruit, build relationships with, and monitor requirements for all Logistics Interns (LIs) that will be on site during conference weekend. They plan for and deliver training, answering questions as needed.
This team manages all conference related merchandise. They take inventory of current stock, order staff shirts, create new designs, select new items, obtain price quotes from vendors, and order merchandise.
During Conference weekend, this team runs all of the detailed work that needs to be done from our Conference Headquarters. They are the magic behind the curtain, making sure all of the participants and volunteers have what they need. They manage check-in, run the MYLead store, distribute medications, coordinate with the venue, prep packets for Homegroups, manage check-out, and handle all incoming calls/emails throughout the weekend, among a variety of other things. They are the ever-turning gears, creating magic behind the scenes.
In order to be a Logistics Team Lead, you must:
- Have volunteer experience during MYLead conferences, multiple years and positions preferred.
- Commit to a 3-year term, learning the role and moving into teaching the new team leads.
- Commit to directing at least one conference each year of your term.
- Commit to attending regular virtual planning meetings as well as in-person retreats and trainings as part of the 100 hours of service required for each year of your term.
- Minimum age of 18, preference will be given to those over 21 at the time of conferences.
- Successfully pass a criminal background check.
Group Facilitator (GF) Leads
Throughout the year, GF Leads are responsible for recruiting and building relationships with GFs that will be onsite during conference weekend. The GF team is the second largest volunteer team at conference, so keeping up with communication, answering questions, and providing direction is essential.
Leading up to the conferences, GF Leads set up mentoring, GF/CA pairings, prepare for training and ensuring the Homegroup Facilitation Guide is up-to-date for conference weekend is essential.
Once on site, this team hosts GF meetings, provide direction, offer advice, facilitate discussion, and troubleshoot throughout the weekend.
In order to be a GF Lead, you must:
- Have GF experience during at least one MYLead conference, multiple years of experience preferred.
- Commit to a 3-year term, learning the role and moving into teaching the new team leads.
- Commit to directing at least one conference each year of your term.
- Commit to attending regular virtual planning meetings as well as in-person retreats and trainings as part of the 100 hours of service required for each year of your term.
- Successfully pass a criminal background check.
Programming Team
Throughout the year, the Programming Team is responsible for preparing the conference schedule, selecting all workshops and activities, incorporating changes based on feedback, and coordinating volunteers needed to make the programming run smoothly.
They recruit, build relationships with, and monitor requirements for all Programming Interns (PIs) that will be on site during conference weekend. They plan for and deliver training, answering questions as needed.
They book keynote speakers, workshop leaders, photographers (PVs), and any other staff required to run or debrief conference activities.
During Conference weekend, they serve as the emcees, introducing speakers, letting folks know what is coming next, and being the ‘hosts with the mosts’ to keep things rolling. At conferences, they also oversee efforts of the Programming Interns (PIs) to make sure no matter where we are or what we are doing, volunteers and YLs alike know what is coming next, where to go, and how to get there.
In order to be a Programming Team Lead, you must:
- Have volunteer experience during MYLead conferences, multiple years preferred.
- Commit to a 3-year term, learning the role and moving into teaching the new team leads.
- Commit to directing at least one conference each year of your term.
- Commit to attending regular virtual planning meetings as well as in-person retreats and trainings as part of the 100 hours of service required for each year of your term.
- Successfully pass a criminal background check, if you are over the age of 18.