PLANNING TEAM

Planning for both In-Person Conferences as well as Virtual Summits, MYLead wouldn’t be MYLead, without the year-round time commitment these volunteers make.  

The planning team brings the heat when it comes to masterminding all of the details that go into planning our core program offerings. They do it all, from recruiting and managing other volunteers, to laying out program schedules and booking speakers, to managing all of the little logistical details that it takes to pull it off.  

Multiple teams come together to form the greater “Planning Team” that makes it all happen. Keep scrolling to see what each team focuses on throughout the year.  

Conference Alumni (CA) Directors

Throughout the year, CA directors are responsible for recruiting, building relationships with, and monitoring requirements for all CAs that will be onsite during conference weekend. The CA team is our largest volunteer team, so keeping up with communication, answering questions, and providing direction is essential.

Leading up to the conferences, CA Directors setup mentor pairings, CA/GF pairings, as well as select leaders for all CA-led activities at conferences. Preparing for CA training is key and ensuring the CA handbook is up-to-date and available before conference weekend is a must.  

Once on site, this team hosts CA meetings, providing direction, offering advice, facilitating discussion, and troubleshooting throughout the weekend.  

In order to be a CA Director, you must:

  • Have CA experience during at least one MYLead conference, multiple years preferred. 
  • Commit to a 2-year term, learning the first and teaching the second. 
  • Commit to directing at least one conference each year of your term. 
  • Commit to attending regular virtual planning meetings as well as in-person retreats as part of the 100 hours of service required for each year of your term.
  • Successfully pass a criminal background check, if you are over the age of 18.

Applications will open again in the summer. Please click the button below if you are interested in receiving an email next time applications open.

Conference Logistics Directors

Throughout the year, logistics directors are responsible for working through all of the logistical details to prepare for the conference. They recruit, build relationships with, and monitor requirements for all Logistics Interns (LIs) that will be on site during conference weekend. They plan for and deliver training, answering questions as needed.

Once planning is underway, this team coordinates with the venue regarding contracts, rooms bookings, special requests and parking arrangements. Once on site, they serve as the primary point of contact with the venue.

This team manages conference related merchandise. They take inventory of current stock, order staff shirts, create new designs, select new items, obtain price quotes from vendors, and order merchandise. 

Conference weekend, this team runs all of the detailed work that needs to be done from our Conference Headquarters. They are the magic behind the curtain, the Oz if you will, for making sure that all of the participants and volunteers have what they need. They manage check-in, run the MYLead store, distribute medications, coordinate with the venue, prep packets for homegroup time, manage check-out, and handle all incoming calls/emails throughout the weekend, among a variety of other things.  

They are our saviors, creating the magic, behind the scenes.  

In order to be an Logistics Director, you must:

  • Have volunteer experience during MYLead conferences, multiple years and positions preferred. 
  • Commit to a 2-year term, learning the first and teaching the second. 
  • Commit to directing at least one conference each year of your term. 
  • Commit to attending regular virtual planning meetings as well as in-person retreats as part of the 100 hours of service required for each year of your term.
  • Successfully pass a criminal background check.

Applications will open again in the summer. Please click the button below if you are interested in receiving an email next time applications open.

Group Facilitator (GF) Directors

Throughout the year, GF directors are responsible for recruiting and building relationships with GFs that will be onsite during conference weekend. The GF team is the second largest volunteer team at conference, so keeping up with communication, answering questions, and providing direction is essential.

Leading up to the conferences, GF Directors set up GF mentor pairings and GF/CA pairings. Preparing for training and ensuring the GF binder is up-to-date for conference weekend is essential.

Once on site, this team hosts GF meetings, providing direction, offering advice, facilitating discussion, and troubleshooting throughout the weekend. They are the go-betweens, ensuring that each group has everything it needs for upcomings sessions.  

In order to be a GF Director, you must:

  • Have GF experience during at least one MYLead conference, multiple years of experience preferred. 
  • Commit to a 2-year term, learning the first and teaching the second. 
  • Commit to directing at least one conference each year of your term. 
  • Commit to attending regular virtual planning meetings as well as in-person retreats as part of the 100 hours of service required for each year of your term.
  • Successfully pass a criminal background check.

Applications will open again in the summer. Please click the button below if you are interested in receiving an email next time applications open.

Programming Directors

Throughout the year, programming directors are responsible for preparing the conference and summit schedule, selecting all workshops and activities that will be included, incorporating changes based on previous years’ feedback, and coordinating volunteers needed to make programming run smoothly.  

They recruit, build relationships with, and monitor requirements for all Programming Interns (PIs) that will be on site during conference weekend. They plan for and deliver training, answering questions as needed.

They book keynote speakers, workshop leaders, photographers, and any other staff required to run or debrief conference or summit activities.  

During conference and summit weekends, they serve as the emcees, introducing speakers, letting folks know what is coming next, and injecting a little humor for everyone’s amusement. At conferences, they also oversee efforts of the Programming Interns (PIs) to make sure no matter where we are or what we are doing, volunteers and YLs alike know what is coming next, where to go, and how to get there.   

In order to be a Programming Director, you must:

  • Have volunteer experience during MYLead conferences, multiple years preferred. 
  • Commit to a 2-year term, learning the first and teaching the second. 
  • Commit to directing at least one conference each year of your term. 
  • Commit to attending regular virtual planning meetings as well as in-person retreats as part of the 100 hours of service required for each year of your term.
  • Successfully pass a criminal background check.

Virtual Group Guide (GG) Directors

Throughout the year, GG directors are responsible for recruiting and building relationships with GGs for the virtual summit. The GG team is the largest volunteer team for the summit, so keeping up with communication, answering questions, and providing direction is essential.

Leading up to the summit, directors assign GG pairings. Preparing for training is key and ensuring the GG documentation is up-to-date and available before the summit is a must. 

Leading up to the summit and between sessions, this team hosts GG meetings, providing direction, offering advice, facilitating discussion, and troubleshooting. They ensuring that each group has everything it needs for upcoming sessions and that GGs feel comfortable facilitating discussion with their groups.  

In order to be a GG Director, you must:

  • Have experience during at least one MYLead event, multiple years of volunteer experience preferred. 
  • Commit to a 2-year term, learning the first and teaching the second. 
  • Commit to directing at least one event each year of your term. 
  • Commit to attending regular virtual planning meetings as well as in-person retreats as part of the 100 hours of service required for each year of your term.
  • Successfully pass a criminal background check, if you are over the age of 18.

Virtual Support Directors

Throughout the year, the virtual support directors are responsible for working through all of the technical and logistical details to prepare for the summit. They recruit and build relationships with Virtual Interns (VIs) that will assist with summit preparation and execution. They plan for and deliver training, answering questions as needed.

Early in the planning cycle, this team does all of the research needed to identify what platform to use for the summit and related activities. They coordinate all logistical details to ensure it is set up and folks know how to use it for the actual summit.

In the weeks leading up to the summit, they schedule sessions and breakout rooms, test to make sure audio and video work properly for each speaker, and provide general technical support when troubleshooting. During each session, this team manages questions in the chat, assists with muting and unmuting of guests, in addition to taking screenshots to document our time together.  

Last but not least, they handle special requests coming in via email or phone, as well as troubleshoot behind-the-scenes when issues arise.

They are the magic, behind the scenes.  

In order to be an Virtual Support Director, you must:

  • Have experience during at least one MYLead event, multiple years of volunteer experience preferred. 
  • Commit to a 2-year term, learning the first, and teaching the second. 
  • Commit to directing at least one event each year of your term. 
  • Commit to attending regular virtual planning meetings as well as in-person retreats as part of the 100 hours of service required for each year of your term.
  • Successfully pass a criminal background check, if you are over the age of 18.